Fieldwork is any teaching or research activity performed in places outside the control of the University, but where it retains responsibility for the safety of the employee/student.
All fieldwork, whether conducted overseas or in the UK, requires a risk assessment.
Overseas conferences require a risk assessment - please fill in the low-risk first section of the overseas risk assessment.
Once the risk assessment is approved, you will be sent an updated version, which you will need for your travel insurance application. Please do not apply for travel insurance until you have received the approved risk assessment.
Everyone undertaking travel in the UK or overseas, including fieldwork and attending conferences and meetings abroad, is required to fill in a full written risk assessment (full written risk assessment for overseas travel and/or fieldwork and UK fieldwork risk assessment). When completing the full written risk assessment the first step is to consider The Foreign and Commonwealth Office (FCO) website. The website details current travel advice for each country and you should describe how the advice relates to the activities you will be conducting. Where the FCO advise against travel to a particular destination but you still wish to undertake the trip, a written risk assessment must be submitted to the Head of School for all activities, including visiting libraries and conferences. The assessment will be submitted to the University Safety Office for comment before final approval can be given by the Head of School.
The reminder of the form asks you to consider the risks you may encounter and describe the measures you will take to minimise risk. General headers are provided as are examples of possible risks. Items on the list may not be applicable and the list is not intended to be exhaustive. Continue on a separate sheet as necessary. The object of any full risk assessment is to identify all the hazards associated with the work, to assess the risk that these hazards present under particular circumstances, and to plan mitigation. On completion the written assessment should evidence that you have identified the areas of work that present particular problems and put plans in place to reduce the risks to an acceptable level.
Please note the FCO website should be consulted on a regular basis before travel and a risk assessment updated where necessary should a situation in a country change.
Students should complete the forms in conjunction with their supervisor and should also plan to have contact with your supervisor at least once a month while on fieldwork, and at least every two weeks in FCO-flagged destinations or when carrying out other activities identified as high-risk.
University insurance cover is strongly advised. The online application form can be accessed at the following site and will require your Oxford Single Sign-On credentials: https://travelinsurance.admin.ox.ac.uk. Full details of the University insurance cover can be found on the University website. If you are not taking university insurance you must complete the Travel Evaluation Form (if your fieldwork is taking place in the UK, use the UK fieldwork risk assessment) and have it approved before fieldwork travel can begin. The UK fieldwork risk assessment/Insurance Application and Full Risk Assessment provide the department with the information needed to monitor your safety while you are away.
Two steps must be completed and approved before fieldwork or business travel begin (even if travel insurance is not required).
Important, and in addition to University insurance: you must obtain a UK Global Health Insurance Card (UK GHIC) or UK European Health Insurance Card (UK EHIC) for travel in European Economic Area (EEA) countries and Switzerland. This will cover you for emergency medical treatment only. You can apply for this on line here at the NHS website.
All completed travel-related forms should be returned to Kate Atherton at least 6 weeks before departure. If you have any questions, please contact Kate at email@example.com.
Social Sciencs fieldwork pages
Fieldworkers' experiences website
The supervisors’ checksheet and practical guide
Safe interviewing guidelines
Vicarious trauma fact sheet
Links to training courses:
Preparation for safe and effective fieldwork
Fieldwork in Practice
Vicarious trauma workshops
Fieldwork in Discussion